Free Australian GST invoice template

Start with the right kind of invoice

If your business is registered for GST, use a tax invoice for taxable sales. If you are not registered, use an ordinary invoice and do not charge GST. QuickInvoice lets you turn GST on or off; that setting changes the heading and the calculation.

The generator helps arrange your details. You still need to check that the information is correct for your business and the supply. It does not verify your GST registration or guarantee compliance.

For the Australian GST examples below, select AUD, the GST label and 10% in Document settings. Currency selection does not set the tax rate.

Sources: ATO: tax invoice information and buyer identification

What to include

QuickInvoice includes a client name for every document. Add the appropriate buyer identity for your transaction. Keep a copy of the final PDF with your business records.

• The words 'Tax invoice', your business identity and ABN.
• The date issued, a clear description of each supply, its quantity where applicable, and its price.
• The GST payable and which items are taxable or GST-free.
• For sales of $1,000 or more, the buyer's identity or ABN.
• A document number, due date and payment details are useful for tracking and collection.

Example: prices excluding GST

Leave 'Prices already include GST' off. Enter 2 as the quantity and 120 as the unit price for consulting, then a second item at 80. The preview separates the subtotal from the tax.

Example: prices including GST

Turn 'Prices already include GST' on and enter 110 as the unit price. The line amount remains $110; the totals show the extracted GST.

Example: taxable and GST-free items together

This example explains mixed-GST calculations. Per-item tax-free controls are not currently available in the workspace, so you cannot recreate it there. Confirm GST-free classifications against ATO guidance. For AUD, QuickInvoice rounds each line amount and its tax to cents, then adds those rounded amounts.

Create and check your document

Avoid putting real bank or client details into a sample shared publicly. Your invoice fields are processed locally, but advertising and analytics are separate services described in the Privacy page.

• Enter your business and client details. Downloading a PDF saves these details in this browser for reuse.
• Add the issue date, document number, items and relevant GST settings.
• Add your logo, payment instructions and terms. Check the preview, then download the PDF.
• Open the downloaded PDF and verify the name, ABN, dates, totals and bank details before using it.

Read an exclusive-price tax invoice

This fictional studio is GST-registered and the two services are fully taxable. Its agreed hourly rate is $120 before GST. The document below is a reading example, not a ready-to-issue invoice: the supplier must insert its own identity and ABN.

• The first item extends 2 hours × $120 to $240. The fixed planning fee adds $80, giving a $320 net subtotal.
• At 10%, the two tax amounts are $24 and $8. Their $32 sum is added once: $320 + $32 = $352.
• The issue date records when this invoice was issued; the due date records the payment deadline agreed for this example. The dates serve different purposes.
• The reference INV-204 helps match a payment to the job. It does not replace the supplier identity, ABN or description of the supply.

Sources: ATO: tax invoice information and buyer identification

Compare the same job with inclusive prices

Here the agreed prices already contain GST: $132 per hour and $88 for planning. Enter these inclusive prices and enable inclusive pricing. The customer still owes $352; this is a different way to enter the same charge, not an extra tax.

• Consultation: 2 × $132 = $264 including $24 GST. Planning: $88 including $8 GST.
• The fully taxable $352 inclusive charge contains $352 ÷ 11 = $32 GST. Subtracting $32 gives the same $320 net subtotal.
• Entering 132 and leaving exclusive pricing on would instead produce $387.20. That mismatch means the entry setting does not match the agreed price basis.

Sources: ATO: tax invoice information and buyer identification

Catch mistakes before the client sees them

• Compare each description with the actual work: ‘Design consultation, 2 hours’ explains more than ‘Services’.
• Check the price basis against the agreement before changing inclusive/exclusive pricing. A tax toggle cannot decide whether your advertised price included GST.
• Do not infer GST registration from an active ABN. Verify the supplier and the relevant registration dates.
• For a sale totalling $1,000 or more, check buyer identification rather than leaving a generic ‘Customer’ placeholder.
• Do not describe all supplies as taxable if some are GST-free. Mixed-GST controls are unavailable in this release; use a suitable alternative process for that transaction.
• Inspect the exported PDF as well as the preview. Keep it with the job agreement and your own records; the browser draft is not your invoice archive.

Sources: ATO: tax invoice information and buyer identification; ABN Lookup: check identity and GST status

Check the official guidance

These examples explain how the tool works and are general information. Check the requirements for your circumstances.

• business.gov.au: How to invoice
• ATO: Tax invoices